Sales Rep Management and Van Sales Software Manage Field Sales and Distribution from One App
Fatora’s sales rep app connects your field sales team with central management, with GPS route tracking, collections management, van stock, and e-invoicing. It works on the web, desktop, Android, and iOS.
Connect Sales Rep Activity, Sales, and Collections to Central Management
When distribution teams work far from management, tracking visits, invoices, collections, and goods in custody gets harder. The app helps organize these operations and connect field data to the central system.
✖ Traditional Distribution Management (The Problem)
A method that relies on manual invoice books and weak oversight of sales rep movements.
- No way to know where a sales rep is or confirm they visited the assigned route.
- Relying on paper invoices or manual records makes it harder to track sales data and e-invoicing.
- Counting van stock at the end of the day is very hard because sales are recorded haphazardly.
- Paper invoices are entered into the accounting system late and by hand, which holds up financial reports.
✔ Fatora for Sales Reps (The Solution)
A sales rep system that helps organize mobile sales, collections, goods movement, and field visits.
- Track sales rep locations and routes via GPS and monitor field visits from central management.
- Issue e-invoices from the sales rep’s phone with the required data for each invoice type.
- Manage each van as a mobile warehouse and track item movements, sales, and remaining quantities.
- Sync invoice and collection data with the central system, depending on network connection and system settings.
Tools to Manage Your Field Sales and Distribution Team
Track visits, sales, collections, and goods in custody with tools that connect sales reps to central management.
The Van as a Mobile Warehouse
Move goods from the main warehouse into the sales rep’s custody with a “transfer order,” so management can count the van’s stock at the end of the day and reconcile it with sales.
E-Invoicing from the Field
Create sales invoices and returns from the mobile app, with support for e-invoicing requirements and QR code data based on the invoice type and integration method.
Offline Mode Support
The app works in offline mode, saving field transactions and syncing data automatically once the connection is restored.
Wireless Printing
Connect to compatible portable printers via Bluetooth to print invoices or receipts in the field.
GPS Route Tracking
Track sales rep locations, routes, and scheduled visits via GPS to follow your field sales team’s movements.
Receipt Vouchers and Collections
Record customer collections in the field and link them to customer accounts to make tracking debts and payments easier.
Commissions and Targets
Set sales targets for each sales rep and calculate commissions automatically based on sales or collections and the rules your company sets.
Customer Statements in the Field
View the customer’s account statement, balance, and credit limit to support credit sales decisions and follow-up before completing a sale.
A Sales Rep System Built for Field Sales and Distribution Teams
Use Fatora’s sales rep app in a way that matches your company’s sales cycle, visits, collections, and goods movement.
Distribution and Wholesale Companies
Organize sales rep work, routes, collections, and van custody, and connect field sales to central management.
Consumer Goods (FMCG) Companies
Track outlet visits, van stock, invoices, and collections within one connected field distribution cycle.
Field Sales Teams
Manage customers, visits, sales, collections, and targets from an app that connects sales reps to the company’s central data.
Track Sales Rep Custody and Van Stock
Fatora helps you organize goods movement between the warehouse and the delivery van, and review sales, returns, and remaining quantities when settling a sales rep’s custody.
- Loading goods (morning): Goods are handed to the sales rep with a signed “custody issue voucher” and added to the van’s balance.
- Sales cycle (daytime): Each sales invoice deducts quantities only from the van’s balance, not from the main warehouse.
- Closing and settlement (evening): Compare what’s left in the van with sales and returns, and record collections to make settling custody easier.
Issue E-Invoices from the Field
The sales rep app lets you issue e-invoices at the customer’s location with the required data and link them to the central system, supporting e-invoicing requirements in Saudi Arabia.
- Invoice types: Issue the invoice types available in the system from the field, based on the customer type, the transaction, and your invoicing settings.
- QR code: Include the required QR code data based on the invoice type and e-invoicing requirements.
- Invoice record management: Organize invoices and their related notes according to the system’s process and e-invoicing requirements.
- Integration: Sync invoice data with the central system and support ZATCA Phase 2 requirements, depending on the integration method and invoice type.
Operational Benefits for Field Sales Management
Connecting sales reps to central management helps organize goods movement, collections, and invoices, and gives you a clearer view of field performance.
Track Goods and Collections
Review the sales rep’s custody, item movements, and recorded collections to make end-of-day reconciliation and settlement easier.
A Clearer View of Customer Debts
Giving field teams access to customer balances and account statements helps organize follow-up and collection during visits.
Connect the Field to the Central System
Syncing invoices, collections, and item movements reduces duplicate data entry between sales reps and management.
Get a Demo of the Sales Rep System
Enter your company details and the Fatora team will contact you to explain how to manage your field sales and distribution team in a way that suits your business.
