Customer & Supplier Account Management Software Track Receivables, Payables, and Due Dates
Organize customer and supplier accounts, receivables, and payables with Fatora, using account statements, aging reports, credit limits, and due-date scheduling to support collections and payments.
Track Customer and Supplier Balances from Connected Data
Fatora helps you organize customer and supplier data and link their financial transactions, making it easier to track balances, invoices, vouchers, and due amounts and to issue account statements from one source.
Tools for Managing Customer and Supplier Accounts
A Unified Business Partner Database
A complete digital profile for each contact, including the commercial registration (CR), VAT registration number, branch addresses, and purchasing contacts, to streamline communication and supply.
Opening Balance Entry
Record opening debit or credit balances for customers and suppliers so you can track new transactions from a clear starting point in the system.
Credit Limits
Set a credit limit for each customer and use it to monitor debt and manage credit sales decisions in line with your business’s policy.
Payment Terms and Scheduling
Organize payment terms and due periods for suppliers to help track invoices due and schedule upcoming payments.
Aging Reports
Classify your unpaid invoices by age (1-30, 31-60, 90+ days). An essential tool for collection managers to target overdue and critical debts and assess liquidity.
Detailed Account Statements
Generate an account statement showing the opening balance, invoices, receipt or payment vouchers, related transactions, and the resulting balance for easy review.
Returns and Payment Settlement
Organize credit notes, debit notes, and returns, and link them to the related transactions and invoices to make it easier to track each customer’s or supplier’s balance.
International Supplier Support
Track supplier accounts in the currencies supported by the system, organizing the transactions and amounts tied to invoices and payments based on your business settings.
Industries That Need Close Tracking of Receivables and Due Dates
Distribution and Logistics Companies
Track customer and outlet debts, collection activity, and distribution-related dues with organized financial data.
Wholesalers and Suppliers
Track buyer balances, supplier dues, and payment periods to help organize your purchasing and credit sales cycle.
Service and Contracting Companies
Organize payment terms, installments, and project-linked customer accounts, and use aging reports to track collections.
Manage Customer Debts and Improve Collection Efficiency
Fatora helps you track customer balances, invoices, and collections through connected data, with integration with the e-invoicing system to organize transactions related to invoices and receivables.
- Collection tracking: Link receipt vouchers to invoices and related transactions to make reviewing balances and debts easier.
- Bilingual account statement: Export reconciliation statements for customers (PDF/Excel), with the option to hide or show details of the items sold to the other party.
- Credit monitoring: Show the customer’s balance and credit limit to support credit sales decisions in line with your business’s policy.
Organize Supplier Dues and Payment Dates
Tracking supplier dues and payment dates helps you organize your financial obligations, with the related data linked to inventory and warehouse management and the financial accounting module in Fatora.
- Supplier aging: Track invoices due by due period to help prioritize payments.
- Payment management: Link payment vouchers and invoices to the relevant accounts to easily track what has been paid and what remains.
- Purchasing and inventory link: Purchase invoice and goods receipt data helps update and review supplier accounts and related transactions.
Benefits of Organized Customer and Supplier Accounts
Bringing balances, dues, and collections together in one system helps management track receivables and payables and make clearer financial decisions.
Better Debt Tracking
Aging reports and account statements help you prioritize follow-ups and see overdue invoices more clearly.
Organized Credit Sales
Credit limits and customer balance tracking support credit sales decisions in line with your business’s credit policy.
Clearer Account Statements
Bringing invoices, vouchers, and transactions together in the account statement makes it easier to review balances and reconcile with customers and suppliers.
Customer and Supplier Management FAQs
Fatora supports generating detailed account statements for customers and suppliers, with export and sharing options depending on the report type and system settings.
You can record an opening debit or credit balance for each customer or supplier when you start using the system, so you can keep tracking transactions and balances from a clear starting point.
You can set a credit limit for customers and use it as a reference to monitor debt and manage credit sales decisions, based on your business’s policies and system settings.
The aging report classifies debts by how overdue they are, such as 30, 60, and 90+ days, making it easier to prioritize follow-up and collection.
Get a Demo Tailored to Your Company’s Operations
Enter your company details and the Fatora team will contact you to explain how to organize customer and supplier accounts, receivables, and payables in the system.
